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Officer - Finance & Administration

Posted by: International Rice Research Institute

Posted date: Apr-05-2018

Location: Assam, India

<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#639718;">About IRRI</span></b></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#333333;">The International Rice Research Institute (IRRI) is the world’s premier research organization dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, non-profit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.</span></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"> </div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#639718;">Job Purpose</span></b></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#333333;">The World Bank supported APART project aims to increasing productivity and profitability of small and marginal farmers in rice-based cropping systems and facilitate agri-business investments, market access, and enable smallholder farmers and agro-entrepreneurs to produce crops resilient to recurrent floods or droughts in 16 districts of Assam.</span></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#333333;">Under the general supervision of the Senior Associate Scientist II and Resident Project Coordinator, manage and coordinate financial and administrative functions at the IRRI India Hub Office in Assam. This includes but is not restricted to transaction processing, tracking and maintain project specific budget report, managing calendar, scheduling meetings, making necessary arrangements for travel of concerned staff and responding to inquiries. The incumbent is expected to take initiate to maintain required databases for reference by staff and project leads and ensure filing is up to date. The job holder will participate in important meetings and will be responsible for preparing minutes of meeting and its circulation along with providing support on preparation of presentations and generation of important project related documents.</span></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#639718;"><br />
Roles and Responsibilities</span></b></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";
color:#333333;"><br />
Purpose</span></b></div>
<ul type="disc">
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Transaction processing (excluding pay roll), cash & bank management and preparing accounting sheets for entry into OCS</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Doing  day-to-day coordination of financial and administrative activities for the program, ensuring efficient utilization of cash in hand and at bank, responsible for timely fund request from IIO, Delhi office, physical cash verification and monthly bank reconciliations</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Responsible for procurement of goods and services in accordance with IRRI’s procurement policy and good practice</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Maintain registers for fixed assets and inventory and provide oversight of all administrative functions - facilitating workshop/ training events, hotel bookings, coordinating with travel agent, arrangements for visiting staff from Delhi & HQ</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Verification of necessary documentation and its validation.</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Drafting and preparing of necessary documents such as for purposes of administrative clearances, agreement with collaborators etc.</span></li>
</ul>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";
color:#333333;">Engagement</span></b></div>
<ul type="disc">
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Work closely with key Program staff in Assam and Delhi to support efficient & effective implementation of the project;</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Communicate and work closely with Corporate Service leads at IIO, Delhi to follow correct processes and ensure adherence to IRRI financial policies and procedures;</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Liaise with banks, service providers such as hotels, travel agent, transport services, IT services, etc.</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Timely addressing of routine administrative issues and queries.</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Coordinate logistical arrangements for visits.</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Act as a focal point for visitors and directing to the concerned stakeholder.</span></li>
</ul>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";
color:#333333;">Delivery</span></b></div>
<ul type="disc">
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Maintaining project budget and expenses incurred in Assam for preparing regular financial reports as required for Project management</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Organize financial and administrative matters to ensure correct processes and compliance to IRRI policies</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Oversee all transaction processing (except payroll) , responsible for cash & bank management</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Ensure maintenance of fixed assets & inventory registers, supervise overall logistics for the Odisha office and provide information as may be required by the Delhi office</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Mange petty cash requests, disbursement and liquidation</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Plan, arrange and coordinate administration of site visits</span></li>
</ul>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#639718;">Qualifications</span></b></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#333333;"><br />
Master’s in Business Administration, Finance, Accounting, Management, Commerce, Accounts  with 4 years relevant work experience, or CA Intermediate with 3 years relevant work experience</span></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";color:#639718;"><br />
Skills Required</span></b></div>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";
color:#333333;"><br />
Mandatory</span></b></div>
<ul type="disc">
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Has experience in working  in team</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Has worked in a (Project) Management environment</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Is customer focused</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Has strong oral and written communication and interpersonal skills</span></li>
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Has excellent organizational skills</span></li>
</ul>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";
color:#333333;">Preferred</span></b></div>
<ul type="disc">
<li style="color: rgb(51, 51, 51); line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";">Has experience working for an international organization</span></li>
</ul>
<div style="line-height: normal; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial;"><b><span style="font-size:9.0pt;Arial",sans-serif;Times New Roman";
color:#333333;">Allowances</span></b></div>
<table border="0" cellpadding="0" width="598" style="width:448.5pt;">

<tr>
<td width="214" style="width:160.5pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">House-Rent Allowance</span></div>
</td>
<td width="384" style="width:288.0pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">IRRI provides a house rent allowance of 40% of base pay per month.</span></div>
</td>
</tr>
<tr>
<td width="214" rowspan="2" style="width:160.5pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">Transport Allowance</span></div>
</td>
<td width="384" style="width:288.0pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">A monthly transport allowances are provided to NRS as follows:</span></div>
</td>
</tr>
<tr>
<td width="384" style="width:288.0pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">Job Level 4-5: INR 4,000</span></div>
</td>
</tr>
<tr>
<td width="214" style="width:160.5pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">Dearness Allowance</span></div>
</td>
<td width="384" style="width:288.0pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">One hundred and thirteen percent (113 %) of employee’s base pay</span></div>
</td>
</tr>
<tr>
<td width="214" style="width:160.5pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">Leave Travel Allowance (LTA)</span></div>
</td>
<td width="384" style="width:288.0pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">One month base pay per annum1, on availing minimum 2 days of annual/home leave</span></div>
</td>
</tr>
<tr>
<td width="214" style="width:160.5pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">Education Allowance</span></div>
</td>
<td width="384" style="width:288.0pt;padding:.75pt .75pt .75pt .75pt">
<div style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:
normal"><span style="font-size:12.0pt;Times New Roman",serif;Times New Roman";">INR 1,000/- per child per month</span></div>
</td>
</tr>

</table>
<div> <br />
<strong>To Apply</strong><br />
<br />
Please visit:<br />
http://irri.org/talentlink/details.html?id=Q7LFK026203F3VBQB79QWQWAS&nPo stingID=890&nPostingTargetID=1713&mask=i rriext&lg=EN</div>
Job Title Officer - Finance & Administration
Post Details
Email n.tokas(at)irri.org
Employer's Website http://
Category
Job Discipline Job Discipline -> Other
Job Classification Job Classification -> Administration
Job Type Job Type -> Full-time
Location Assam, India
Key Words Office and day to day Administration, procurement, office management
Start Date 01/05/2018
Salary 23800 - 49400 INR per Month
Deadline Apr-22-2018